Position Profile


Job Title:  Recovery Planning Advisor

Work Unit:  AEMA, Recovery Branch, Provincial Recovery Coordination Unit

Ministry:   Alberta Municipal Affairs

Competition Number:  1043313

Date:  June 2017
 

Purpose

 

The Alberta Emergency Management Agency (AEMA) is accountable and responsible to the Government of Alberta (GoA), to Albertans, to their communities, and to industry for the protection of people, their property and the environment from the effects of emergency events. Alberta relies on a decentralized “system” for managing the various types of emergency events that occur every year. The AEMA accomplishes its objectives by leading the co-ordination, collaboration and co-operation between all entities involved in prevention, preparedness, response and recovery activities within this diverse system. Within AEMA, the Provincial Recovery Planning unit enables and supports efforts to evaluate event-specific needs and the centralized coordination or referral of provincial resources to empower and enable communities, individuals and businesses impacted by a disaster.

This position takes a lead role in multiple projects related to the development and implementation of a provincial recovery framework, and specific plans for integrated GoA recovery initiatives that are adaptable to varying scales of emergency and diversity of hazards. To support the provincial recovery framework and specific plans, the position leads the implementation of initiatives to develop organizational structures, processes and operational plans to strengthen AEMA’s recovery preparedness. The Provincial Recovery Planning Advisor also provides ongoing or augmented operational supports, guidance, and issues management during large scale response activation and recovery operations. Recommendations and briefings developed by the Advisor influence recovery policy and processes, which impact the effectiveness of recovery across Alberta. This work involves maintaining ongoing relationships and communications with other ministries and external stakeholders that deliver recovery programs and supports. The Advisor also works with other AEMA units to coordinate recovery initiatives within the broader emergency management functions of the organization.

This position is also the lead for the development of recovery operations training and exercises. This work includes leading initial research and needs assessment, development of exercise scenarios and injects, curriculum development, linkages to existing training and exercise processes, and coordinating lessons learned and recommendation implementation. The Advisor will also develop and deliver other recovery training as needed, and administer related contracts as needed.

The position reports to the Manager, Provincial Recovery Planning, and provides inputs into team and unit planning and reporting. The Advisor will act as Manager as needed.

Responsibilities and Activities

 

Develop and maintain a comprehensive provincial recovery framework to foster a more integrated approach for GoA resources and to provide a central hub for connection to GoA recovery initiatives.

  • Lead and manage plans, processes and supports associated with recovery issues falling under two of the four recovery pillars (i.e., people, economy, reconstruction and environment), including the development of multi-year project management documentation to support all associated projects.
  • Work collaboratively with ministries to lead the development and provide recovery subject matter expertise in implementation of recovery support plans for common issues (e.g., housing, small business supports, recovery planning, etc.) within the incumbent’s designated recovery pillars (People and Economy or Reconstruction and Environment)
  • Lead research and engagement projects and committees with the AEMA, the department, and other ministries to collaboratively build a provincial recovery framework
  • Provide research and advice to ensure recovery is accurately incorporated into provincial emergency plans or ministry-specific emergency plans.
  • Develop draft framework recommendations and documents, presentations and briefings to inform senior and executive review and approval (e.g., roles and responsibilities, recovery structures and processes, performance measures and outcomes)
  • Initiate regular communications to internal and external stakeholders to maintain awareness of the framework and to supports its implementation
  • Provide advice and guidance to other ministries to support adoption and implementation of the framework
  • Administer contracts as needed for outsourced components of the framework development
  • Lead the development of documents and supports to facilitate adoption and implementation of the framework
  • Lead regular evaluation projects related to the framework
  • Maintain strong working relationships across the AEMA, the department, and with other ministries on issues related to recovery
  • Develop a schedule and coordinate opportunities to ensure the framework remains current, including exercises and engagement with internal and external stakeholders

Develop and support the implementation of specific recovery operations plans to expedite, advise on and coordinate cross-ministry recovery initiatives, from initial identification through to resolution/demobilization.

  • Development of a Recovery Operations Centre plan that specifies recovery organization structures and supports. The framework will include but not limited be to the articulation of appropriate governance structures to implement policy recommendations or resulting programs; build procedures and processes for recovery organizational; and plans to facilitate coordination of recovery issues.
  • Manage the development of guidelines and standard operating procedures to support an activation of the Recovery Operations Centre
  • Coordinate the development of plans for specific and common recovery issues in alignment with provincial recovery roles.
  • Participate in Provincial Operations Centre (POC) activations to embed recovery as early as practicable into response actions and to provide advice and expertise on the initiation of recovery planning and issues management
  • Provide event-specific assessment and advice to executive AEMA and GoA representatives in and external to the POC to inform the prompt initiation of supports and inform decision-making made by executive leaders and government officials.
  • Prepare reports and briefing materials, with options and recommendations for next steps in recovery operations and support, to provide advice to Alberta Municipal Affairs’ executive management, and the Minister, as required
  • Provide briefings and communications to inform coordination between ministries for situational awareness and issues management
  • Provide recovery subject matter expertise to support and inform integrated recovery planning across the GoA
  • Monitor the implementation of plans, raising awareness to significant issues and diversions
  • Work with plans staff in the AEMA and in other ministries to embed recovery perspectives into the existing hazard-specific and emergency management plans and provide recovery expertise when developing emergency management plans, as required
  • In large scale events, research issues, and obtain relevant information for preparing reports, briefing notes, Cabinet packages or other materials to recommend options to executive and Cabinet to manage issues or possible suite of recover supports
  • In large scale events, develop reports, schedules and briefings to advise executive and Cabinet with sequencing decisions associated with recovery after disaster
  • Lead in the implementation and resolution/demobilization of recovery initiatives from previous recovery operations and/or disasters
  • Lead recovery evaluations and the development of Lessons Learned and their implementation to enhance future provincial recovery efforts

Lead the development and delivery of recovery-focused training and exercises to enhance provincial recovery preparedness.

  • Lead research into leading practices and needs assessments to build the framework for recovery training and exercises
  • Lead the development and maintenance of training and exercise curriculum, content and documents
  • Work with other training and exercise units across AEMA and in other ministries to integrate recovery topics into existing content and processes
  • Lead research and develop exercise scenarios and injects, and manage delivery of exercises
  • Deliver, and/or manage the delivery of training
  • Coordinate and facilitate lessons learned processes and monitor implementation of recommendations from exercises

Support the Manager, Provincial Recovery Planning, in leading the team operations in line with AEMA, department and GoA policies and priorities and programs.

  • In partnership with the manager, support operational planning.
  • For major disasters and in partnership with the manager, support the establishment of a
    Recovery Operations Centre.
  • Lead and/or participate in the design and implementation of team priority projects and strategies and other multi-stakeholder or ministry-wide initiatives
  • Provide consolidated updates, advice and recommendations to the Manager and Director
  • Provide consultation and recommendations for issues, opportunities, and challenges associated with the implementation of recovery initiatives, including active contribution to planning and reporting activities
  • Maintain awareness of current and disaster recovery issues, best practices, and developments in the disaster recovery field
  • Represent the Branch on multiple internal and external committees
  • Provide recovery policy perspectives and expertise to support the implementation of projects and reviews of emergency plans
  • Act for the Manager as required

Scope

 

The Provincial Recovery Planning unit leads the coordination of GoA recovery supports and issues management. The work of this position has a direct impact on several key provincial recovery strategies such as the development of an overarching provincial recovery framework and the development of specific plans for recovery operations in different types and scales of emergency events. The ongoing relationships between the Advisor and other ministries involved in recovery initiatives impacts the level of coordination and integration across financial and non-financial recovery supports as well as adoption of the framework. This work reduces gaps and improves competence and capacity for recovery planning and operations through leadership of training and exercise development for the GoA. Briefings, issues management and recommendations provided by the Advisor make recovery efforts more effective and also inform future directions and priorities; they also inform policy directions and priorities within the recovery phase of emergency management.

The Advisor will manage a portfolio relating to two recovery pillars (i.e., people, economy, reconstruction, environment) and work with ministries to develop an in-depth understanding of their contributions to recovery and key recovery plans to coordinate where multiple ministries may play a role. Managing the relationship with ministries will draw upon the expertise the incumbent has on emergency recovery topics. This expertise is also applied when serving in the POC during activations; the situational awareness from the earliest phases of recovery gained in this environment helps the Advisor to provide ongoing support to GoA recovery supports for their duration. The Advisor will act for the Manager as needed.

Problem solving is applied to determine how best to influence and work with other ministries to gain their buy-in to the development and implementation of the framework and specific plans. Plans will require significant research, detail and exercise so that they are more efficiently enacted in an emergency. Operational advice and guidance will be provided independently by the Advisor in alignment with direction and objectives provided by the Manager, and existing policy, legislation, and priorities. The Advisor must be able to demonstrate the value of more integrated approaches without the unit taking ownership of all recovery supports.

Knowledge, Skills and Abilities

 
  • Post-secondary education and at least four years’ relevant work experience
  • Knowledge of relevant legislation and policy directions related to recovery
  • The mandates of GoA ministries generally and specifically related to recovery programs and services;
  • Subject matter expertise in leading practices and approaches related to recovery
  • Completion of or willingness to receive ICS 400-level training and ICS 200-level train-the-trainer certification
  • Excellent analytical and problem solving skills
  • Demonstrated ability to summarize and synthesize complex materials, identify key issues, and develop communications responses and solutions on own initiative
  • Solid interpersonal and written and oral communications and presentation skills suited for a variety of audiences
  • Demonstrated ability to build relationships with internal and external stakeholders and appropriately deal with sensitive and confidential issues
  • Considerable knowledge and experience in project management.
  • Knowledge of policy cycle and ability to interpret policy, related legislation and internal regulations.
  • Knowledge and experience in program and policy development and program evaluation techniques.
  • Knowledge and experience in emergency exercise concepts, scenario development and evaluation techniques
  • Considerable knowledge and experience in facilitation techniques, and training development and delivery
  • Knowledge of communications planning and issues management techniques. Media relations skills an asset.
  • Knowledge and understanding of political environments and their implications for the priorities of the unit. Understanding of good governance protocols and best practices.
  • Excellent understanding of the social, political and organizational processes for managing change, especially in a multi-stakeholder environment.
  • Ability to negotiate and obtain commitment from others.
  • Understanding of the interests and perspectives of recovery stakeholders, including the provincial government (departments and agencies), the local municipal and First Nations governments, and the public.
  • Excellent creativity and the ability to think strategically and critically on a broad scale in the development of innovative and feasible options and strategic solutions to issues and trends.
  • Ability to work in a high-pressure environment and multi-task with a demonstrated ability to organize and coordinate a variety of projects simultaneously, function under pressure and meet deadlines within a multiple deadline driven environment.
  • High level of self-management with strong results orientation. Demonstrated high level of competence, motivation, creativity and initiative.
  • Excellent leadership skills, in an environment where stakeholders are often in strong leadership roles themselves.
  • Computer proficiency, such as word processing, spreadsheet and presentation software, and web-building software and tools.

Contacts

 
  • Manager, Provincial Recovery Planning - raise awareness to significant emerging issues; participate in team planning and priorities
  • Director, Provincial Recovery Coordination - prepare briefings, research and develop responses to queries and briefings etc.
  • Provincial Recovery Coordination Unit Staff - collaborate on initiatives; lead projects; develop briefing materials, issues identification and reporting related to disaster recovery policies and programs develop tools and templates that will support the work of the team;
  • Recovery Branch staff or other units in other departments working on recovery issues - lead or participate in projects and meetings to provide expertise on recovery issues; monitor progress on recovery plans and operations; coordinate input on recovery matters; work with the Plans team and training staff; represent the team in the POC as assigned
  • Other ministries involved in recovery initiatives - lead or participate in projects and meetings to provide expertise on recovery issues; monitor progress on recovery plans and operations; coordinate input on recovery matters; provide operational supports to guide the implementation of recovery programs and supports
  • External organizations involved in recovery - provide information on GoA recovery perspectives, plans and initiatives; participate in projects and meetings to provide expertise on recovery issues; engage for input (e.g., on training)
  • Other jurisdictions - research leading practices; share information; advise and provide expertise on recovery issues

Supervision Exercised

 
  • N/A

 

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