Position Profile


Job Title:  Senior Financial Analyst - Reporting

Work Unit:  Corporate Services / Corporate Finance / Financial Reporting and Recoveries

Ministry:   Alberta Children's Services / Community and Social Services

Competition Number:  1042721

Date:  June 2017
 

Purpose

 

Reporting to the Senior Manager, Financial Reporting and Recoveries, the Senior Financial Analyst is responsible for coordinating all aspects of the monthly, quarterly and annual financial reporting functions for the ministries of Community and Social Services and Children's Services. Integral to this is the preparation of financial statements working papers and to provide consultation to department divisional programs and regional finance staff. The position also makes a contribution to the Financial Reporting team by engaging in the planning and development of the monthly, quarterly and year-end instructions defining requirements for all ministry staff, and working with the Office of the Auditor General during interim and year-end audits. The position works closely with the ministries of Service Alberta and Alberta Treasury Board and Finance with respect to resolving ministry financial reporting issues that may arise.

Other responsibilities include identifying, recommending and implementing required modifications to ministry financial controls, policies, procedures and guidelines to ensure that financial reporting is in compliance with Canadian Public Sector Accounting Standards. As part of the team, the incumbent ensures that the production of financial statements is timely and that a high degree of accuracy, financial accountability and control is established. In addition, this position contributes to all Government of Alberta (GoA) financial reporting initiatives and directives, as well as, addresses and resolves observations made by the Auditor General with respect to financial reporting and ensures recommendations, if any, are implemented.

The incumbent will act as a knowledge expert for advice on revenue, expenditures and other financial matters. Responsibilities will also include examining, analyzing and interpreting complex financial data, and providing sound advice to Corporate Finance and other ministry management.

Responsibilities and Activities

  1.

Coordinate ministry financial statements preparation to ensure accuracy, timeliness and compliance with Alberta Treasury Board and Finance guidelines and Canadian Public Sector Accounting Standards.

Activities:

  • Liaise with regions and program areas to gather information for the preparation of monthly, quarterly and year-end financial statements and related schedules for submission to Treasury Board and Finance.
  • Contributes to the preparation of the annual financial statements in accordance with GoA accounting policies and Canadian Public Sector Accounting Standards. Perform an in-depth review of the annual Pro-forma Financial Statements issued by Treasury Board and Finance and ensure ministry financial statements presentation is in accordance with the Pro-forma.
  • Plan, prepare, communicate and monitor year-end requirements and activities for the ministry.
  • Review and/or prepare assigned working papers to support the financial statements. Provide instructions and guidance to regional accounting staff for completion of regional sections of the working papers.
  • Prepare restatement of prior year financial statements as a result of government reorganizations or program transfers, as required.
  • Provide direction, advice and guidance to finance staff regarding clarification of accounting policies and financial statement presentation, as well as, preparing complex adjusting entries.
  • Liaise with Financial Planning and Initiatives staff to ensure variance analysis and explanations for monthly, quarterly and year-end financial statements are completed.
  • Liaise with the Office of the Auditor General to address audit expectations and requirements, as well as, resolve issues arising from the year-end financial statements audit.
     
  2.

With direction from the Senior Manager, develop, implement and manage ministry financial reporting policies, procedures and guidelines to ensure compliance with legislation, Auditor General expectations, Corporate Government accounting policies, and Canadian Public Sector Accounting Standards.

Activities:

  • Provide expertise to ministry staff in interpreting the Public Sector Accounting Standards, Treasury Board and Finance accounting standards, directives, and relevant GoA legislation.
  • Address complex ministry accounting issues and work with senior ministry management and Treasury Board and Finance staff to analyze and recommend options for resolution.
  • Develop and implement appropriate reporting policy, procedures, forms and training materials.
  • Provide training to all stakeholders on new standards and year-end procedures.
  • Research and provide critical input into GoA financial reporting initiatives and policy changes.
     
  3.

Contribute to the Financial Reporting team operations in monitoring and maintaining the accuracy and integrity of ministry financial information.

Activities:

  • Provide advice to program and regional finance staff on various accounting matters such as clarification of accounting policy and procedure, correcting entries and reconciliation procedures etc.
  • On a regular basis, perform a review and verification of daily accounting entries that are entered into the general ledger. Prepare correcting entries and assess the need for further communication or training to program areas.
  • Provide verification and ensure that audited financial statements are accurately reproduced in the ministry Annual Report.
  • Coordinate the preparation of the annual information binder for the Standing Committee on Public Accounts meetings.
     
  4.

Participate and contribute to other tasks.

Activities:

  • Prepare briefing notes and responses to Action Requests as assigned.
  • Participate in ministry projects requiring financial input.
  • Ongoing liaison with finance staff at other government ministries on various financial matters.
  • Participate in financial systems upgrade projects, including user acceptance testing.

Scope

 
  • The position performs advanced, professional, financial accounting work for the ministries of Community and Social Services and Children's Services to ensure the efficiency and accuracy of reporting, interpreting financial results, as well as, the resolution of complex accounting issues. This requires a good working knowledge of varied and diverse programs and support processes, and expert knowledge of accounting principles, standards and pronouncements, and processes, as well as, relevant legislation and regulations. Good knowledge of GoA budgeting and forecasting requirements is also required.
  • Duties are performed within the accountability framework established through the Fiscal P1anning and Transparency Act, Financial Administration Act, government and department policies and procedures, various Acts, Regulations and established professional accounting standards. Professional judgement is exercised in the evaluation of alternatives and solutions within this framework.
  • This position operates as part of a team of accounting professionals. Strong interpersonal, communication, relationship and team-building skills are utilized in the interaction with team members, as well as, numerous finance staff at Corporate offices and in the seven Regions. Accounting information and advice is provided to senior management on a regular and ad-hoc basis and impacts their decision making. Discussion and exchange of information regarding financial statements and accounting issues, including those resulting from the Auditor General's annual examination or on Treasury Board and Finance reporting initiatives, are often required.
  • Critical thinking and analytical skills in combination with the exercise of professional judgement and ethical principles are required to identify anomalies and inconsistencies in financial information and deficiencies in accounting and reporting processes. Often, complex options for resolution need to be analyzed and solutions implemented.
  • This position has ministry-wide responsibilities for the integrity of financial statements. Standards of reporting are maintained throughout the ministry including the seven Regions.

Knowledge, Skills and Abilities

 
  • Excellent understanding of Generally Accepted Accounting Principles and Public Sector Accounting Standards.
  • Extensive experience in preparation of financial statements including consolidations.
  • Knowledge of accounting processes and control systems, including accounts payable, accounts receivable, general ledger.
  • In-depth knowledge of the government financial management system (IMAGIS - Financials).
  • Experience with IMAGIS Query, nVision. IMAGIS - Human Resources and IMAGIS Tree structures.
  • Excellent knowledge and experience in the application of GoA legislation, ministry policy, procedures and guidelines.
  • In-depth experience with computer software such as Microsoft Excel, Word and Access.
  • Excellent oral and written communication and inter-personal skills.
  • Excellent analytical and problem solving ability - identify issues, analyze the situation and recommend alternative solutions.
  • Ability to work in a team environment, and work with individuals at various levels in the organization.
  • A professional accounting designation (CA, CMA, CGA or CPA) plus 3 years additional related experience; or a university degree in a related field plus 5 years progressively responsible related experience.

Contacts

 

Internal:

  • Senior Financial Officer, Executive and Senior management, and other ministry staff at all levels in all programs.

External:

  • Treasury Board and Finance, Office of the Auditor General, Service Alberta, IBM and CGI Information Technology vendors and various other ministries as need arises.

Supervision Exercised

  None.

 

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