Position Profile


Job Title:  Financial Analyst

Work Unit:  Corporate Services / Financial Services and Accountability / Financial Reporting

Ministry:   Alberta Children's Services / Community and Social Services

Competition Number:  1042720

Date:  June 2017
 

Purpose

 

Reporting to the Senior Manager, Financial Reporting and Recoveries, the Financial Analyst provides significant contribution to the financial administration, reporting and cost recovery activities for the Ministry of Community and Social Services and the Ministry of Children's Services. Working with a team of accounting professionals, the Financial Analyst supports the integrity and accuracy of the financial records for both ministries.

The Financial Analyst plays a key role in ensuring that adequate processes, internal controls, corporate support and training exist for both ministries to process inter-ministry transactions, as well as, manage and approve the day-to-day inter-unit transactions for each ministry based on established GoA processes.

In a financial reporting role, the Financial Analyst will be responsible for coordinating Freedom of Information and Privacy requests assigned to the Financial Reporting Unit and assist with other ad-hoc reporting requested by senior management. The incumbent will also be involved in the preparation of quarterly and annual financial statements working papers; monitoring, reviewing and verification of the ministry accrued liabilities; and resolution of all ministry suspense account transactions and balances with other government business units.

Using good knowledge of IMAGIS reporting and query functionality, the Financial Analyst will perform various tasks under the direction of the Senior Manager, Financial Reporting and Recoveries, e.g. review and analysis of Quarterly Blue Book transactions, etc.

Responsibilities and Activities

  1.

As the ministry knowledge expert, manage the inter-unit processes to ensure the timely and accurate processing of transactions within and outside of the ministry organizational structure by:

Activities:

  • Ensuring, through adequate support and training, that proper controls and procedures exist within the ministry to effectively process inter-unit transactions.
  • Verifying, resolving and approving all inter-ministry transactions initiated and received by the ministry and ensuring sufficient and appropriate documentation, coding and approvals are present. Inter-ministry transactions can arise from n multitude of sources, (GoA ministries, ExClaim, PCard, EPS, Payroll, etc.).
  • Run and review relevant IMAGIS reports and resolve inter-unit transaction imbalances.
  • Liaise with staff from other ministries and resolve systemic issues and implement solutions regarding ministry and GoA inter-unit processes (i.e. timeliness, documentation, approval issues, etc.).
  • Monitor and follow-up on outstanding unresolved transactions recorded in the Inter-Unit and Cash Account general ledger accounts.
     
  2.

Coordinate Freedom of Information and Privacy (FOIP) requests assigned to the Financial Reporting Unit.

Activities:

  • Update or design appropriate nVision layout or query to extract requested financial data.
  • Analyze data to ensure nil requested information is accurate and original data fields are populated.
  • Reconcile data to the respective general ledger accounts.
     
  3.

Contribute to the maintenance of the ministry's financial accounting records to ensure timely and accurate financial reporting by:

Activities:

  • Contributing to the management of the ministry's accrued liabilities for assigned programs/divisions/regions.
    • Reconcile prior year accruals on a monthly basis, liaising with assigned divisions as necessary to establish accuracy and relevance.
    • For areas assigned, identify, recommend and implement changes to financial controls and procedures regarding the recording and processing of accruals.
    • Assess whether all accrual transactions are in compliance with Canadian Public Sector Accounting Standards and GoA policies and practices.
    • Maintain relevant accrued liability account balances and working papers throughout the year.
  • Contributing to quarterly and year-end preparation of financial statements.
    • Responsible for preparation of year-end instructions for identifying, approving and documenting accruals.
    • Present instructions at meetings with divisions and regions.
    • Develop and maintain accrual form templates.
    • Review and verify year-end accruals to supporting documentation and liaising with assigned divisions/regions as necessary to resolve issues or deficiencies.
    • Prepare accrual and other year-end working papers and required journal entries.
    • Prepare other financial statements working papers as assigned.
    • Liaise with the Office of the Auditor General staff to address and resolve questions and concerns.
  • Assisting with other financial statements activities.
    • Develop nVision reports and IMAGIS queries to facilitate monthly, quarterly and annual financial reporting.
    • Perform monthly reconciliations of assigned general ledger accounts.
    • Develop and run ad-hoc IMAGIS queries.
    • Provide advice and consultation to ministry staff on financial reporting matters.
  • Serving as Change Champion for any IMAGIS upgrade projects involving financial reporting aspects.
  • Performing other accounting duties.
    • Review, investigate and resolve general ledger suspense account balances monthly.
    • Reconcile and clear Children's Resource Rebate Trust Fund transactions monthly.
     
  4.

Participate in cross-ministry financial reporting initiatives or working groups.

     
  5.

Assist the Senior Manager on ad-hoc projects or inquiries.

Scope

 
  • The scope of this position is considerable. The incumbent will operate for both Community and Social Services and Children's Services with a combined operating budget of over $4 billion and staff of over 7,000. Programs are delivered through Corporate Divisions, seven regions and over 50 regional offices and worksites throughout the Province. Excellent comprehension and analytical skills are required to gain sufficient knowledge of ministry programs to ensure the reasonableness of individual financial transactions, results of operations, and related variances.
  • As inter-ministry transactions and account imbalances, as well as, suspense account balances can arise from a multitude of sources, this position must have a sound operating knowledge of GoA financial systems (IMAGIS, ExClaim, PCard, EPS, Payroll) in order to follow-up, resolve and process them on behalf of the respective ministry.
  • The Financial Analyst is required to resolve problems and issues through a variety of sources: researching and interpreting shared-services agreements, GoA legislation and regulation, Public Sector Accounting Standards, discussions with Alberta Treasury Board and Finance, and inquiries with staff in the finance community, etc. and ensure resolution of issues is backed up with appropriate references.
  • For the most part, this position will operate independently. The incumbent has substantial latitude in consulting with program managers and staff to resolve concerns or develop proposals for change. The incumbent is expected to handle situations which clearly fall within existing departmental policies and procedures, and to exercise professional judgement in those areas that are not addressed by clearly defined policies.
  • Good judgement will have to be exercised to determine when additional opinion or expert advice is required.
  • This position requires considerable maturity and experience in handling certain issues. By demonstrating respect, courtesy and sensitivity, this position will establish good working relationships with ministry administrative, operating and management program staff as well as those of other ministries.
  • The incumbent must possess the good writing and communication skills necessary to draft correspondence, instructions or briefing notes to internal and external stakeholders as well as, articulate financial reporting requirements to a variety of ministry staff.

Knowledge, Skills and Abilities

 
  • Good understanding of Generally Accepted Accounting Principles and Public Sector Accounting Standards.
  • Good knowledge of standard GoA accounting processes, including accounts payable, accounts receivable, general ledger.
  • Excellent knowledge of the government financial management system (i.e. IMAGIS - Financials) and concepts of internal control.
  • Good knowledge of IMAGIS Query, nVision, and tree structures.
  • Knowledge of GoA financial related legislation, department financial policy, procedures and guidelines and GoA best practices.
  • In-depth experience with computer software such as Microsoft Excel, Word and Access.
  • Effective oral and written communication and inter-personal skills.
  • Analytical and problem solving ability - identify issues, analyze the situation and recommend alternatives.
  • Ability to work in a team environment, and work with individuals at various levels in the organization.
  • Ability to work with considerable independence and exercise good judgement.
  • A university degree in a related field plus 3 years progressively responsible related experience, or equivalency of a related diploma plus 5 years directly related experience; or an accounting designation and 1 year additional related experience.

Contacts

 
  • On a daily basis, will interact with directors, managers and staff of the Community and Social Services Corporate Finance Branch or with those of other ministries on financial transaction processing, reporting and cost sharing matters.
  • On a daily basis, will interact with program directors, managers and expenditure officers and their administrative staff to provide advice or support on financial reporting issues and processes or obtain required information on various financial transactions.
  • As required, will interact with the external auditors and the Ministry Internal Audit group on matters regarding the annual financial statements.
  • As required, will interact with Treasury Board and Finance and IBM on matters dealing with financial reporting and processing.

Supervision Exercised

  None.

 

Back to Top