Position Profile


Job Title:  Planning Coordinator

Work Unit:  Policy and Strategic Corporate Services, Policy, Planning and Legislative Services, Planning and Performance Measurement

Ministry:   Alberta Culture and Tourism

Competition Number:  1042068

Date:  May 2017
 

Purpose

 

Under the supervision of the Manager, Business and Operational Planning, this position supports the Ministry of Culture and Tourism with responsibilities that include the following:

  • Supporting the development of submissions to Treasury Board and Finance, including ministry business plans and annual reports.
  • Coordinating the development of quarterly operational plans and related reports.
  • Preparing templates, briefings and reports through researching assigned issues and obtaining relevant information (e.g., business plan templates, operational plan reports).
  • Developing surveys to support ministry planning activities.
  • Supporting the planning of ministry engagement activities, including the Business Planning Advisory Committee meetings.
  • Updating and maintaining the Planning and Performance Measurement Unit's content on the intranet.
  • Performing other duties as required (e.g., support to performance measurement activities).

A variety of issues may arise with little or no notice, including many that involve balancing competing divisional and ministry priorities. Every year there are changes in the planning process and expectations from Executive Council, Treasury Board and Finance and senior management. This is compounded by regularly changing expectations from government on how to present ministry priorities. Many of the issues faced in the position are politically sensitive, confidential and require a combination of knowledge, experience and tact to address.

Responsibilities and Activities

 

Support the development of the ministry business plan:

  • Contribute to the development and implementation of the business planning process.
  • Ensure that business plans are consistent with the government's standards.
  • Assist in the communication of business plans through the development of communication tools.

Support the development of agency annual reports:

  • Develop standards, timelines and tools to assist in the preparation of draft annual reports.
  • Work with agency contacts to ensure annual reports are developed on time.
  • Review submissions to ensure they are clear, complete, concise and accurate.

Support the coordination of operational plans and quarterly reports:

  • Use SharePoint to coordinate quarterly requests for content and confirm the completion of updates.
  • Provide training for new users including related processes, definitions, best practices, etc.
  • Finalize operational reports, briefing materials and related intranet updates.

Updating and maintaining internal webpages:

  • Review the Planning and Performance Measurement Unit's content on the intranet and work with unit staff to ensure content is up-to-date.
  • Complete updates on an as-needed basis to reflect content changes.

Support the planning of engagement activities:

  • Assist in the planning of Business Planning Advisory Committee meetings and support related activities.
  • Contribute to ministry-wide engagement initiatives, as needed.
  • Develop surveys to solicit staff feedback from engagement events.

Scope

 
  • Participate in business planning, operational planning and annual reporting activities, which impact both the department and stakeholders.
  • Manage multiple ongoing projects with firm deadlines in a dynamic environment.
  • Represent ministry interests and goals through good judgement and exceptional interpersonal skills.

Knowledge, Skills and Abilities

 

Knowledge

  • Business planning, operational planning, and annual reporting processes.
  • Knowledge of government legislation and regulations (e.g., Fiscal Management Act).

Skills

  • Advanced skills in Microsoft Word, Microsoft Excel and SharePoint.
  • Knowledge of Adobe InDesign and Opinio (survey software).
  • Analytical and critical thinking skills.
  • Strong writing and editing skills.
  • Communication and teamwork skills.
  • Ability to function under pressure on several projects simultaneously and meet firm deadlines.
  • Ability to focus on branch, divisional, ministry and government objectives and priorities in decision making.
  • Ability to manage projects while building and maintaining good working relationships with clients.
  • Ability to facilitate meetings and provide consultative support to clients.

Education

  • Undergraduate degree in business, the social sciences or a related field.

Contacts

 
  • Stakeholders include divisional and agency representatives.

Supervision Exercised

 
  • N/A

 

Back to Top