Position Profile


Job Title:  Land Analyst - Sales and Registrations

Work Unit:  Resource Revenue and Operations / Tenure

Ministry:   Alberta Energy

Competition Number:  1041486

Date:  April 2017
 

Purpose

 

Tenure Overview

The Tenure branch leases petroleum and natural gas (PNG) rights owned by the Province of Alberta, through PNG leases and licences (PNG agreements). Oil and gas companies (industry) require a PNG agreement in order to explore for and develop PNG resources. The branch administers over 100,000 active mineral agreements, including certain activities for the Oil Sands branch and Coal and Mineral Development branch. This mineral land management is world renowned and operates in a regulatory environment under the Mines and Minerals Act, Business Corporations Act, the Builders’ Lien Act, the Métis Settlements Act, Carbon Capture and Storage Act, Freedom of Information and Protection of Privacy Act, Freehold Mineral Rights Tax Act, Mineral Titles Redemption Act, Financial Administration Act and the Unclaimed Personal Property and Vested Property Act and related legislation, regulations and policies. The Tenure branch also grants contractual approvals for carbon capture and storage and administers the freehold mineral tax program. Tenure’s business is highly confidential and decisions made have an immediate and direct affect on industry and the oil and gas activity in Alberta.

Tenure staff work in an environment where they create, examine, amend and maintain the large volume of legal agreements (contracts) with industry comprised of 95,000 PNG agreements and 800 unit agreements. The branch issues thousands of legal approvals yearly, under authority of the Mines and Minerals Act MA, that confirm the mineral lands and rights granted under PNG agreements and authorizes use of undisposed (not leased) mineral rights, pore space and vested PNG wells. They also process Statutory Declarations and register orders of the Court of Queen’s Bench such as placing or discharging of Builders’ Liens. The branch administers over $2 billion dollars in revenue yearly from the sale of mineral rights, collection of compensation and rent, levy of penalties and fees, and assessing and collecting freehold mineral tax.

Under the above legislative authority, the department of Energy (the department) has custody of all original PNG leases, licences and unit agreements and has the legal responsibility for the validity of mineral rights system records for Alberta. The department guarantees the accuracy of the mineral rights and substances sold, amended or continued in a PNG agreement, through years of internal systems applications and enforcement of laws derived from a multitude of statutes, court decisions and policy documents. Errors can result in collapse of a company, law suits between companies or against the department, or the department being financially liable for any expenditure damages incurred by a lessee of a PNG agreement.

Tenure Land Analyst

A Land Analyst in Tenure is responsible for supervisory duties of up to two support staff. This includes conducting performance reviews, training and development, coaching in their technical and administrative roles. The incumbent uses their leadership skills to develop their staff, ensuring sound understanding of policies and processes - resulting in greater productivity. Additionally, this position provides motivation and encouragement to their staff, to assist them in reaching their full developmental potential.

Reporting directly to a Senior Land Analyst and Supervisor in the Work Unit (Unit), the Land Analyst’s primary responsibility is to respond to routine industry requests and applications using their excellent technical skills and knowledge. They make independent decisions to effectively create, amend and maintain PNG and unit agreements to ensure the Crown receives an accurate amount of royalty. They validate PNG lands and rights held under a PNG agreement, verify lands and rights available for sale, levy penalties and process financial transactions, handle dissatisfied stakeholders, review and register documents and discharge their regulatory responsibilities in consideration of the following:

  • Technical data for PNG and oil sands wells and production from geological formations
  • Oil sands tenure requirements
  • Crown and freehold mineral rights ownership
  • Increasing complexity of drilling technology and industry activity
  • Legal opinions
  • Interdependencies among numerous department land, royalty, tax and financial computer systems and dependencies on several external systems
  • Industry complaints
  • Unfair advantage at land sales
  • Policy development and changes from the Alberta Energy Regulator (AER), Land Use Framework (LUF)
  • Auditor General requirements

The incumbent recognizes the characteristics of illegal activity (trespass) in mineral rights and identifies incomplete documents and suspect information. This may be identified through reviewing PNG and unit agreement files, researching previous technical decisions, contacting relevant industry or department parties and through daily operations. The Land Analyst raises these issues to the Senior Land Analyst and Supervisor for further action.
Tenure business requires strict confidentiality and is dynamic in nature with increasing complexities and unique situations as the conventional industry matures and unconventional sources emerge. Tenure activities facilitate the development of PNG and oil sands in a logical and cost effective manner throughout Alberta.

Responsibilities and Activities

  1.

Review and analyze applications, files and requests for approvals and document registration.

Working with legal documents, within prescribed timelines, the Land Analyst is a quality controller and decision-maker for support staff when they are confronted with out-of-the ordinary situations.

Activities:

  • Provides detailed analysis of routine files, ensuring compliance with previous precedents or confer with Senior Land Analyst and Supervisor if there is a non-standard issue.
  • Complies with policies, procedures and legislation when delivering their daily regulatory responsibilities to:
    • Process Statutory Declarations and register orders of the Court of Queen’s Bench such as placing or discharging of Builders’ Liens.
    • Create, review, approve, reject and amend PNG and unit agreements and revisions.
    • Review, approve or reject applications for continuation of lands and mineral rights in PNG agreements and provide industry with amended appendices to PNG agreements, along with approval letters.
    • Interpret well data information and the department's geologists’ technical advice. Apply this technical information with legislative authority and issue appropriate legal approvals to industry to conduct mineral development activity.
    • Process surrender and cancellation of mineral rights from PNG agreements; Identifies wells requiring abandonment and initiates notification of the AER for action.
    • Approve or deny requests for sale of undisposed Crown mineral rights, transfers of interest in mineral rights and use of vested PNG wells.
    • Conduct historical searches of PNG, oil sands and coal agreements associated with companies that are bankrupt or in receivership; Assist Legal branch with restricting agreements held by these companies.
  • Identifies trespass activities or suspect mineral rights activity; Reviews and analyses relevant data and previous decisions to determine course of action.
  • Accurately follows detailed processes for audit trails for million dollar transactions.
  • Maintains department well information and assigns the Crown/freehold percentage of ownership for use by the department and industry.
  • Identifies system issues arising from the interdependence of multiple department systems and resolves the issue or raises it to the Issues Coordinator.
  • Acquires information from land systems from outside the department such as: Service Alberta’s Corporate Registry System (CORES) and Spatial Information System (SPIN2); Sustainable Resource Development’s surface lease system - Geographic Land Information Management and Planning System (GLIMPS); Also from the AER well information system; GeoSCOUT and Petroleum Registry of Alberta (PRA).
  • Uses, maintains and tests Tenure and department systems housing mineral land data, such as: Alberta Mineral Information system (AMI), Foundation system, Trespass Review System (TRS), Corporate Accounting and Reporting System (CARS2), Land Automated Mineral Agreement System (LAMAS), Electronic Transfer System (ETS) and Mineral Revenue Information System (MRIS).
  • Creates financial and business statistical reports used for Executive reporting, Minister’s speeches, press releases, public information and future Tenure business planning.
     
  2.

Supervise, train and develop staff.

Provides a full range of supervisory duties for up to two support staff. The length of training and degree of difficulty progresses as the higher level Analysts build on information learned at the lower level.

Activities:

  • Contributes to the management of daily Unit workload by assisting in the creation of comprehensive training plans and participates in training of new co-workers and Support Staff.
  • Review and approve work activities of new staff until fully learned by the individual.
  • Reviews staff work to ensure quality control.
  • Receives nine months comprehensive instruction on each key transaction type in their positions to complete the formalized training plan provided by the Team Lead.
  • Contributes to team meetings to ensure staff are informed and fully comprehend changes to legislation, policy, procedure and systems and their resulting impact to the Unit.
  • Addresses any direct report relation issues and concerns and collaborates with the Senior Land Analyst and Supervisor and Team Lead to determine solutions.
  • Conducts performance planning and evaluation to develop and enhance employee competencies.
  • Verifies attendance records and vacation scheduling while ensuring business needs are met.
     
  3.

Maintain effective communication and stakeholder relationships.

Activities:

  • Represents the Unit at branch meetings to reflect the Unit's interests and requirements.
  • Maintains effective relationships with both internal and external stakeholders including technical and professional staff, industry and their associations and other department/agency personnel.
  • Provides advice to stakeholders and supports and explains their decisions made relating to processing and assessment of applications and requests. Responds to industry issues and enquiries.
  • Supports all Tenure Units, as their Web Editor, by publishing accurate and current information on the Intranet and Internet and explaining processes and requirements to individuals requesting assistance.
     
  4.

Exercise delegated authority on behalf of the Minister.

Activities:

  • Ensures compliance and exercises delegated authority through various legal documents, for the numerous Acts, regulations, policies and procedures administered in Tenure.
  • Initiates refunds of rental, penalty or fee overpayments.
  • Collaborates with Legal branch by providing business knowledge to indicate the effects on the Unit or on Tenure stakeholders and work with management and Legal to formulate appropriate changes.
  • Exercises a good degree of applied mineral land and general land administration knowledge. Decisions must be considered in the context of other department or agency mandates so as not to create any conflicting policies or processes.

Scope

 

The Land Analyst makes decisions that have an immediate and direct impact to industry and affects their oil, gas and oil sands development in Alberta. This position makes independent decisions for which they are solely responsible. Errors can have extreme consequences to government and industry and result in a large financial loss and a company collapsing. Release of confidential data to the public can put industry at a disadvantage with a competitor. These errors can result in companies suing each other or a law suit against the government. If industry feels they cannot trust Tenure decisions, Alberta can lose its competitive advantage with the other provinces and its long-standing reputation for having an equitable and transparent land tenure system.

The Land Analyst has attained a high level of working knowledge regarding legislation, policies and procedures governing mineral land management and has considerable general knowledge of surface land management and oil, gas and oil sands exploration activity in general. When recommending changes, the incumbent is often required to consider the impact on a diverse group of stakeholders such as the Royalty Operations, Oil Sands, and Environment and Resource Services branches, the AER, industry.

The Land Analyst demonstrates a comprehensive understanding of legal documents relating to land, mineral rights and a variety of agreements and legislation. They must be able to create, interpret and amend the agreements

This position maintains a liaison with the Senior Land Analyst and Supervisor regarding any concerns relative to the day-to-day operations of the Unit; however, is provided with considerable independence and latitude to manage their day-to-day operations. The Land Analyst is expected to initiate changes for improvements to procedures and processes that result in greater efficiency and improved industry service. They provide effective leadership and supervision to their staff. This position must be able to lead, motivate and support staff dealing with interactions that are extremely stressful.

They must have a good understanding of Tenure and the department’s business as it relates to the Tenure branch and clearly articulate any Tenure decision to stakeholders or industry.

Knowledge, Skills and Abilities

 

Minimum requirements to function at this position:

  • Grade 12 diploma with three to five years related experience. Courses in Land or Business Administration and/or Geology recommended. Equivalencies will be considered.
  • Supervisory experience is desirable.
  • Knowledge of the Alberta Survey System and Geologic Table of Formations.
  • Proficient in MS Office Suite.

Knowledge

  • Demonstrated understanding and application of: Mines and Minerals Act; Petroleum and Natural Gas Tenure Regulation and the Mines and Minerals Administration Regulation.
  • Knowledge of the Oil and Gas Conservation Act, Builders’ Lien Act, Freedom of Information and Protection of Privacy Act, Carbon Capture and Storage Act.
  • Knowledge of the Natural Gas Royalty Regulation; Petroleum Royalty Regulation; policies and procedures as they affect Tenure business.
  • Understanding of the activities managed within the Tenure branch as well as knowledge of the relationship of activities between the Tenure and the department and ERCB.
  • Thorough knowledge of well data, geological and oil and gas terminology and the ability to analyze and interpret geologists’ information on technical maps.
  • Good understanding of rules and requirements from a department legal perspective as well as industry business practices.
  • Computer literacy and thorough understanding of the business processes and system requirements for systems within or interfacing with Tenure: Foundation System, TRS, AMI, CARS2, LAMAS, MRIS, PRA, ETS, and AER.
  • Knowledge of royalty accounting including product rates, prices, royalty exemption program, allowable costs relating to compensation of production.
  • Land management knowledge attained through: comprehensive in-house training; courses from the Canadian Association of Petroleum Land Administration Association and Canadian Association of Petroleum Landmen Association, in Calgary; and, attending the Tenure Information Exchange and Association conferences.

Skills

  • Proficient at using a variety of land computer systems: CORES, SPIN2 (Land Titles), GeoSCOUT, GeoView and GLIMPS (SRD) and general software programs.
  • Demonstrated written communication skills to draft accurate correspondence to industry.
  • Exhibits leadership abilities to supervise and provide direction and coaching to other staff members.
  • Analytical skills to assess options and implications and demonstrate good judgment and creative approaches to problem solving and decision-making.
  • Ability to interpret and apply legislation to routine situations.
  • Good communication skills to provide clear advice to: oil and gas company executives, technical and land personnel and their agents; Auditor General staff and other land related agencies.
  • Technical skills to decipher information on maps, reports and geological notations.
  • Proven high integrity to maintain confidential information and manage financial transactions.
  • Good mathematical skills for statistical evaluation, performing calculations and drafting statistics and reports.
  • Proven ability to work independently, multi-task, prioritize work, meet deadlines and work under pressure while creating and leading others in a positive work environment.

Contacts

 

Internal communication and interaction:

  • Solicitors - seeking and providing expert advice on issues
  • Management (manager, senior manager) - unusual or potentially contentious issues, resourcing, policy changes
  • Technical - IT, GIS Services, Geology, Oil Sands, and Royalty - consult on Tenure issues; discuss daily work issues.
  • Human Resources - staff problem resolution.
  • Finance and Forecasting - clarify transactions; resolve industry issues; provide accurate statistical reports.

External communication and interaction:

  • Wide spectrum of industry personnel and land agents; Aboriginal Relations - amend agreements; resolve financial discrepancies; interpret legislation, policies and processes.
  • ERCB - discuss impacts resulting from process changes; resolve issues with industry; well data accuracy; collaborate on mutual concerns.

Supervision Exercised

 

Directly supervises a group of up to two support staff.


 

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