Position Profile


Job Title:  Senior Project Officer

Work Unit:  EDSME, Entrepreneurship and Regional Development / Regional Economic Development Services Unit

Ministry:   Alberta Economic Development and Trade

Competition Number:  1040958

Date:  March 2017
 

Purpose

 

Reporting to the Manager, Coordination and Engagement of the Coal Community Economic Transition unit, this position plays an integral part in supporting stakeholder engagement and the coordination of implementing advice given by the Advisory Panel on Coal Communities (the Panel) across the Government of Alberta. Primary responsibilities will be to monitor, track and report on the recommendations of the Panel as they are adopted and implemented by departments across government. Another key responsibility will be the establishment and maintenance of relationships between the department’s coal-related external stakeholders, service providers and clients, as well as with internal partners. This ultimately contributes to fostering sustainable economic growth throughout the province by actively engaging with small business, entrepreneurs, industry stakeholders, and communities across Alberta.

The incumbent will develop, recommend and implement actions that contribute to the economic transition of communities and workers impacted by the phase-out. The Senior Project Officer will manage or participate in projects and activities supporting the research, development and communication of leading practices in economic and rural development, including business retention and expansion, entrepreneurial development, investment and labour attraction/cluster development. The incumbent may also be called upon to research and communicate best practices related to information and operations management of not-for-profit economic development organizations, marketing and communications tools/web development, and small business support delivery. The incumbent will be expected to lead project committees made up of both internal and external members.

Through collaboration with the Branch team, the incumbent will profile provincial economic development achievements, opportunities, and challenges to inform decisions and directions taken by senior branch and ministry leaders.

Responsibilities and Activities

  1.

(RESEARCH) Undertake research and information gathering and exchange to support strategic initiatives and on-going project and program support related to economic development, focused primarily on, but not limited to, coal communities and workers.

Activities:

  • Undertake targeted information gathering and research to facilitate the mandate of the Advisory Panel on Coal Communities in its work to provide advice to government on supporting the economic transition of coal communities and workers.
  • Under the Manager’s leadership and, based on identified priorities, undertake research activities utilizing a variety of techniques and resources that will provide the necessary information in support of strategic initiatives and ongoing projects related to coal community transition.
  • Analyze and evaluate data and other information drawn from a diverse range of sources, including stakeholders, and develop summaries based on research findings.
  • Provide field intelligence (e.g. environmental scans, community profiles) that identify current and emerging issues, trends, challenges and opportunities impacting economic development activities within the area; present data and information and recommendations to management.
  • Design, construct, administer and maintain databases of various data and information gathered, organized in a manner that will make extraction of relevant data and information efficient and effective to meet the needs of branch and unit staff.
     
  2.

(DELIVERY) Facilitates the delivery of economic development and entrepreneurial strategies/services to internal and external economic development stakeholders.

Activities:

  • Develop networking relationships with key stakeholder groups to coal community transition initiatives and activities, to ensure stakeholders are connected, and that their information needs are met.
  • Coordinate logistics for successful delivery of economic development and related entrepreneurial events and meetings with stakeholders, including agenda and material preparation, negotiating facility arrangements, hosting, scheduling speakers, as well as taking minutes/notes/updating SharePoint sites.
  • Coordinate with other economic development agencies on training programs or seminars, or to share information pertinent to economic development and entrepreneurial supports through a variety of delivery techniques.
  • Provide support to projects and activities by participating on work teams and carrying out assigned project tasks as required.
  • Respond to requests for information, collaborating with economic development agencies and stakeholders to effectively meet inquirers’ needs, and provide information related to available resources.
     
  3.

(MANAGE) Provide professional project management support to the Manager in the implementation of strategies that contribute to, but not limited to, coal community transition.

Activities:

  • Assist in development and implementation of all secretariat support services required by the Advisory Panel on Coal Communities.
  • Assist in development and implementation of communications tools that support the provision of information with stakeholders on necessary topics, and which fosters a greater awareness of the initiatives, projects and other activities being undertaken.
  • Compiles and maintains an orderly contact system for communicating with economic development stakeholders.
  • Assist in drafting correspondence in response to Action Requests and other reports as assigned by the Manager. Prepares articles, community profiles, and update websites.
  • Provide information management including collecting data to use for branch metrics and business plan deliverables and administering the records function in accordance with established records management policies and procedures.
     
  4.

(SUPPORT) Support the Branch’s ability to enhance capacity and skill for regional economic development.

Activities:

  • Provide coaching and advice on multiple issues to Regional Economic Development Specialists and other stakeholder groups to enhance the level of skills for economic development.
  • Support the Regional Economic Development Services unit in implementing and presenting tools and other strategic supports.(e.g., dashboards, trend analysis information, leading practices).
  • Assist economic development organizations to identify and evaluate alternatives for management and administrative supports, funding, and the development of their policies and protocols.
  • Provide expert advice to economic development stakeholders in line with economic development principles to facilitate the development of plans, access to government programs, address challenges, and attract new business and labour to the region.
  • Participate in unit planning and reporting to highlight achievements of the unit.
  • Prepare responses to Action Requests and briefing notes etc.
  • Support the principles of the Ministry’s strategic planning documents and support implementation in the appropriate service delivery area.

Scope

 
  • The primary focus of the position is to provide research and analysis of information gathered from a variety of sources to support strategic initiatives and projects, and for disseminating pertinent information related to economic development and entrepreneurial services to stakeholders.
  • The incumbent has discretion in identifying sources and relevancy of the information gathered, and the appropriate use of this information in making recommendations.
  • The Senior Project Officer’s interaction with economic development professionals, local and region entrepreneurs and community stakeholders is key to obtaining information and in sharing of information that is relevant to their needs.
  • The position often coordinates the work of multidisciplinary teams involving department and service provider staff and often represents the ministry as a member of external committees.
  • Projects involved are usually diverse and deal with strategically sensitive and complex issues and are closely related to Government of Alberta priorities, such as coal community transition, and the department's Business Plan.
  • Manages projects from beginning to end (extensive business process analysis and design, development and acceptance test support, end user training and post implementation measurement).
  • Most of the involved projects require independent and focused attention. Complexity of the job requires constant update of knowledge from related best practices and experience around the world.

Knowledge, Skills and Abilities

 
  • Awareness of the Economic Development and Trade mandate and especially coal community-related needs and initiatives across government.
  • Good understanding of community and regional economic development challenges, issues, opportunities, tools and resources.
  • Familiarity with the operational management of not-for-profit economic development organizations and service providers.
  • Familiarity with opportunities and challenges facing Alberta’s labour market, energy sector and economy.
  • Very good knowledge of research techniques and information sources and good analytical skills.
  • High degree of professionalism and strong interpersonal skills to develop and maintain positive working relationships with staff internally and with a network of key stakeholders.
  • Possess excellent communication, organizational and creative thinking skills.
  • Ability to work individually and in a team environment.
  • Good administrative skills to coordinate meetings/events/seminars for stakeholders, and to develop information databases and maintain information management systems.
  • Ability to work in a dynamic and changing environment.
  • Initiative and self-starter qualities.
  • Strong written communication skills.
  • Strong computer literacy (e.g. Microsoft Office products, database management, SharePoint, Internet).
  • University graduation in a related field; or equivalent combination of education and experience.

Contacts

 
  • Branch staff: Manger, Senior Directors, Executive Director, and other operational staff across the branch.
  • External stakeholders including economic development professionals, local and region entrepreneurs, not-for-profit stakeholders, and community stakeholders: to gather and provide information.
  • Operational-level internal stakeholders across government departments.

Supervision Exercised

  None.

 

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