Position Profile


Job Title:  Community Emergency Management Program (CEMP) Coordinator

Work Unit:  AEMA, Alerting and Field Operations, Field Operations

Ministry:   Alberta Municipal Affairs

Competition Number:  1040124

Date:  January 2017
 

Purpose

 

Reporting to the Director Field Operations, this position is responsible for coordinating and administering the Community Emergency Management Program (CEMP). CEMP is the name of the software application that enables Alberta communities to assess their emergency preparedness and create emergency plans to respond to any emergency or disaster. CEMP affords AEMA Field Officers the ability to review the status of community emergency planning and programs and affords them a mechanism to affect positive change and improvements to these plans and programs; this directly contributes to improved community resilience. As the application subject matter expert, the CEMP Coordinator plays a key role in ensuring Users are well-trained in the use of the tool and understand the strengths behind and benefits of the application. Support activities include but are not limited to research, report writing, committee/working group leadership/membership, budgeting, and creation of processes and procedures.

Responsibilities and Activities

 

Leads the program and drives continual improvement for CEMP. This role embraces current and emerging technologies, and provides specific expertise and guidance on best practices and project management.

Coordinates various partners and stakeholders at the community (municipal, First Nations, and Metis Settlements), provincial, federal, national and international levels, seeks funding sources, and manages project plans and budgets for initiatives as assigned. Initiatives range in complexity, resourcing, and criticality.

To prioritize and manage projects in an effective timely manner within defined budgets. The work of this position also includes guidelines and policy development, legislative review and oversight, development and coordination of training, and continued liaison and consultation with stakeholders.

Leading stakeholder focus groups to develop program content that conforms to Alberta emergency management doctrine, best practices and procedure.

Managing the development of IT applications associated with CEMP including managing secure access to the system by public safety stakeholders.

Developing and leading CEMP training for program users.

Develop and maintain effective relationships with a wide variety of stakeholders, internal employees and subject matter experts for the purpose of developing CEMP.

Provide subject matter expertise for the preparation of reports, correspondence, briefing and issue notes, and presentations as required to support section/branch/division/ministry business.

Serve a member of the staff in the Provincial Operations Centre or on field deployment as needed during emergencies in order to coordinate provincial emergency response efforts and/or to support/advise/assist government ministries, Municipalities, First Nations, and/or other organizations. In these circumstances position will require working extended and irregular hours and/or shifts with minimal or no notice, particularly during emergencies and exercises.

There will be a requirement to travel (sometimes on short/no notice due to emergency situations and staffing levels), mainly within Alberta, but also within North America.

Scope

 

The CEMP Coordinator must be at ease working with a broad range of public safety system stakeholders, including municipal, First Nations, Metis, industry, and Non-Governmental Organization (NGO) representatives. The ability to negotiate with these parties and balance their differing requirements and/or agendas is critical when leading efforts to progress CEMP within Alberta.

The CEMP Coordinator leads training and must demonstrate proficiency in all aspects of the application. This means the Coordinator must take a wide view of User needs and should work to incorporate these into the development life cycle of the application and where possible, build training activities that improve User comfort in addressing their needs. The CEMP Coordinator will be adept at integrating training, education, technology and curriculum outcomes.

With the requirement for continuous improvement, the CEMP Coordinator will be involved in research, report writing, development and presentation of briefings, participation in focus and working groups as well as committees, all of which should support the creation of and/or improvement to CEMP processes, procedures and content.

This position will support the management team in Field Operations and Provincial Operations through sound program leadership and basic program budgeting. The Coordinator will be the primary functional point of contact for technology enhancements.

Knowledge, Skills and Abilities

 

Education, Training, and Experience:

  • A related certificate/diploma/degree in the areas of emergency management, public administration, or emergency services administration is desirable, (i.e. Certified Emergency Manager or Associate Emergency Manager qualifications).
  • Incident Command System (ICS) 200 qualified; or able to achieve qualification within one-year of assuming position.
  • Project management experience desirable.
  • Alberta Basic Emergency Management Course.
  • Basic POC Operations course or similar emergency operations centre course.
  • First Nations Cultural Awareness training.
  • Demonstrated experience influencing other professionals or teams of professionals outside of direct line of control.

Knowledge:

  • Thorough knowledge of AEMA's mandate and the Alberta Public Safety Governance System.
  • Detailed knowledge of the Emergency Management Act and its associated regulations.
  • Working knowledge of other related provincial legislation and regulations (Municipal Government Act, Transportation of Dangerous Goods Act, etc.) and relevant federal legislation (Emergency Management Act, Emergencies Act, etc.)
  • Detailed working knowledge of current provincial plans, agreements, arrangements and procedures for emergency management, together with knowledge of the model municipal plans and associated municipal bylaws.
  • Working knowledge of Canadian (CSA Z-1600) and international standards related to emergency management.
  • Awareness and understanding of provincial capabilities and key vulnerabilities within emergency management.
  • Strong level of understanding of municipal ECC procedures.
  • Knowledge and practical application of a risk managed, all-hazards approach to emergencies as defined within the Alberta Emergency Plan.
  • Knowledge of risk and vulnerability analysis of natural, technological and/or civil hazards, especially related to the implementation of event response activities.
  • Thorough knowledge and understanding of the Incident Command System.

Skills:

  • Strong written and verbal communications skills.
  • Strong negotiating, motivating, team building and consensus building abilities.
  • Adaptable to changes in responsibility and situation.
  • Strong time management and decision making skills.
  • Excellent problem solving skills.
  • Proficiency with the MS Office Suite of applications.

Contacts

 

Internal:

  • Director Field Operations and Management Team - provide updates on CEMP usage and issues as they develop. Identify opportunities to improve and enhance the application.
  • All AEMA staff, particularly within Provincial Operations - provide expert knowledge on CEMP use and work collaboratively to develop options for new functions within the application.
  • Other branches with the Ministry including Public Safety Division, the Office of the Fire Commissioner, Legal Services, the FOIP office, Human Resources and Local Government Services. - share information; inform planning; represent AEMA and ministry programs and services

External: Provide expert knowledge on the use of CEMP to all application Users and public safety system stakeholders, including:

  • Municipal, First Nations, Metis Settlement, industry and Federal emergency management agencies and organizations.
  • Communities - all levels of municipal government and First Nations councils including elected officials, CAOs and department heads, including the Director of Emergency Management (also includes the Metis Settlement equivalents).
  • Professional associations.
  • Industrial operators.

Supervision Exercised

  N/A

 

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